Job: Management Assistant

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Pay: $19.23 to $26.92/hour

$19.23 - $26.92

Posted: 04/16/2018

Job Status: Full Time

Job Reference #: 2050675

Job Description

Overall Job Objective

Summary of Job Duties

City of Aurora, Colorado
It's an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:  IntegrityRespect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and wellness programs
  • Internal educational programs to assist with career advancement
  • Access to innovation work spaces
As the Management Assistant you will perform a variety of administrative, office support, customer service, and/or public contact duties to support the operations of the Administrative and Development Services and Planning Divisions of the Planning and Development Services Department.

First screening of applications will take place on April 23, 2018. Applications received after this date may not be reviewed. 

Primary Duties and Responsibilities

  • Conducts studies and prepares recommendations and reports on department or division administrative operations
  • Schedules and maintains calendar for Division Manager
  • Monitors and provides assistance with accounting and budgeting processes
  • Monitors accounts, expenditures and revenue activity  for division grants
  • Provides assistance to the project managers with contracts and compliance
  • Balances and reconciles a variety of complex accounts
  • Makes journal entries
  • Accounts receivable, accounts payable
  • Administers purchasing and contract matters
  • Utilizes PC software to create information, databases, spreadsheets and reports for use in financial analysis
  • Maintains, modifies and updates database information for specialized departmental functions
  • Schedules and maintains workloads
  • Assists and backs up the Financial/Administrative Technician as needed
  • Prepares and maintains complex payroll and personnel records
  • Performs a variety of support functions such as responding to inquiries, typing, and composing correspondence
  • Takes and prepares committee and commission meeting minutes
  • Maintains files and records
  • Provides administrative support for Planning case managers as needed
  • Coordinates special projects and programs; and performs additional duties as assigned.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The hiring department may include job related experience, training, education or license and certification preferences at the time of recruitment. A typical way to obtain the knowledge and abilities would be:

Education:  Associate's Degree in office administration, business administration or directly related field.
 
Experience: At least 4 years' progressively responsible administrative support experience, including experience in clerical accounting and transcribing meeting minutes.  An equivalent combination of education, training, and experience may be considered.
 
Knowledge: Knowledge of computers and routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases; standard office practices and procedures; and records maintenance.
 
Abilities:  Ability to establish and maintain effective working relationships with employees, executive staff, contractors, and citizens; communicate effectively both verbally and in writing; prepare and complete special reports or projects; maintain accurate records; and understand, interpret, and apply department or division policies and procedures.
 
Skills:  Accurately and efficiently processes information using a keyboard.
 
LICENSES, CERTIFICATES, OR EQUIPMENT REQUIRED:  This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

Working Conditions

Physical Demands:  Primarily sedentary physical work requiring the ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking, and standing; frequent hand/eye coordination to operate a computer system and office equipment; vision to read and interpret reports, computer data, and other written material; frequent speech communication and hearing to maintain communication with employees and citizens.
 
Work Environment:  Works primarily in a clean, comfortable environment.
 
Equipment Used:  Frequently uses standard office equipment including a computer system.

Aurora is an Equal Employment Opportunity employer. The city also maintains compliance with the Americans with Disabilities Act.  The city's Equal Employment Opportunity Plan (EEOP) is available for review by contacting the Employee Relations Officer in the Human Resources Division at 303-739-7225.

If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: 303-739-7225 or visit us at 15151 E. Alameda Parkway, Suite 3500, Aurora, CO 80012.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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