Job: Office Manager/Administrative Supervisor

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Pay: $54,900 to $79,500/year

$54900 - $79500

Posted: 06/13/2018

Job Status: Full Time

Job Reference #: 2102492

Job Description

Overall Job Objective

Summary of Job Duties

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:  IntegrityRespect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and overall employee well-being programs
  • Internal educational programs to assist with career advancement
  • Access to innovation workspaces

City Attorney's Office, Criminal Division
The Criminal Division handles prosecution of all ordinance violations, misdemeanors, and petty offenses filed in the Aurora Municipal Courts.  The mission of our Criminal Division is to enhance public safety and to achieve justice through the effective prosecution of municipal offenses.    

The City of Aurora will conduct ongoing screenings of applications on a first-come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.

Primary Duties and Responsibilities

The Office Manager/Administrative Supervisor will manage a team of administrative staff that supports 15-20 attorneys, prosecuting 45,000 criminal cases per year. He/she will manage, monitor, and enhance the office workflow as well as supervise and manage the administrative staff.  He/she will be the primary contact for vendors, external partners and agencies, and other City departments.  He/she must possess a high attention to detail and be able to effectively work in an office environment that has a high volume of work.

  • Manages administrative support staff, including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures
  • Provide direction and support for office level goals and recommend and implement best practices in the office to ensure highest quality services
  • Prepares, administers, and tracks budgets and expenditures, while monitoring project timelines and budgets
  • Serves as key contact for vendors, external partners/agencies, and other City departments, including high level or confidential correspondence
  • Plans, implements, and oversees administrative support services to maintain and improve efficient office workers
  • Prepares, reviews, proofs, and processes a variety of departmental documents and reports
  • Prepares regulatory and other department reports
  • Oversees staffing special projects
  • Ability to assess processes and create solutions both in electronic record keeping and workflow and management
  • Make work assessment to ensure work is distributed evenly among team members
  • Makes decisions as to the interpretation of City policies and procedures
  • Composes and types high level or confidential correspondence
  • Performs additional duties as assigned

Minimum Qualifications

Education:

  • Associates Degree. Master of Science in Legal Administration (MSLA) Degree or Certificate, preferred

Experience:
  • 5 years of administrative support experience. Supervisory or managerial experience preferred. Law Office experience required.
 
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Knowledge:
  • Knowledge of Business English and math
  • General knowledge of personal computers and related word processing software applications
  • Broad knowledge of the organization and focused on productivity and innovation

Skills:
  • Skill in the use of personal computers and related word processing software applications
  • Accurately and efficiently processes information using a keyboard

Abilities:
  • Ability to establish and maintain effective working relationships with employees and citizens
  • Communicate effectively both verbally and in writing

Licenses and Certifications:
As assigned, specialized certifications may be required, such as:
  • Driver's License
  • Notary Public
  • Certified Records Manager (CRM)
  • CCIC/NCIC 

Working Conditions

Physical Demands: 

  • Primarily sedentary physical work requiring the ability to lift a maximum of 10 pounds
  • Occasional lifting, carrying, walking, and standing
  • Frequent hand/eye coordination to operate computer and office equipment
  • Vision for reading, recording, and interpreting information
  • Speech communication and hearing to maintain communication with employees and citizens.

Work Environment: 
  • Works primarily in clean, comfortable environment.

Equipment Used: 
  • Frequently uses computer and standard office equipment.

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For Veterans points:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
  
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                 
If you need assistance in completing this application, please feel free to contact our office at:  303-739-7225 or visit us at 15151 E Alameda Pkwy., Suite 3500, Aurora, CO 80012.
 
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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