Job Description

Overall Job Objective

Summary of Job Duties

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:  IntegrityRespect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and overall employee well-being programs
  • Internal educational programs to assist with career advancement
  • Access to innovation workspaces

Department Information
The Library and Cultural Services Departments vision is to empower an environment of lifelong learning and cultural enrichment by stimulating learning and literacy, inspiring creativity, and integrating arts, culture and history into the lives of Aurorans.  We have two divisions within the department: Library and Cultural Services, both offering a variety of free programs and services to the community.

PRIMARY DUTIES & RESPONSIBILITIES

  • Processing payroll, accounts payable, and accounts receivable
  • Processes hiring and personnel documents
  • Entering data, payment, and invoices into automated financial systems
  • Performs cash management for various library locations
  • Administers meeting room reservations and public copier program
  • Receiving, responding to, and routing calls and visitors.
  • Providing customer service and responding to inquiries in-person, over the phone, and electronically
  • Providing administrative support to department managers, supervisors, and staff
  • Maintaining records and systems including the online transportation permit system
  • Ensuring prompt follow-up to Council, public record, and citizen requests
  • Compiling and generating reports
  • Reviewing and reconciling monthly procurement card transactions as card custodian and follow-up as needed
  • Producing and/or editing correspondence, reports, memos, meeting agendas, and other documents
  • Routing internal documents, maintaining internal phone lists, and other general office tasks
  • May perform sales tax remittances, purchasing, and volunteer background checks
  • Performing special projects and other duties as assigned

MINIMUM QUALIFICATIONS

Education:  

  • High School Diploma or GED
  • Associate's Degree in finance, business, office administration or directly related field preferred

Experience:  
  • At least two (2) years increasingly responsible financial and administrative support experience
  • Minimum intermediate knowledge of Microsoft Office products including Word, Excel, and PowerPoint required
  • Experience using a multi-line phone line preferred
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Knowledge:
  • Knowledge of standard office procedures
  • General business practices
  • Report formatting and records maintenance
  • Office management principles
  • Personal computers including word processing, database, and spreadsheet software application programs

Abilities:
  • Ability to establish and maintain effective working relationships with employees, citizens, and elected officials
  • Handle sensitive or stressful situations with tact and diplomacy
  • Communicate effectively both verbally and in writing
  • Take oral dictation
  • Maintain the confidentiality of sensitive information
  • Work independently without extensive oversight
 
Skills:
  • Excellent customer service skills over the phone and in-person
  • Strong interpersonal skills
  • Skill in operating a personal computer with related software
  • Efficiently and accurately key information using a keyboard

Licenses and Certifications:  
  • None

WORKING CONDITIONS

Physical Demands

  • Sedentary physical work requiring ability to lift a maximum of 10 pounds
  • Occasional lifting, carrying, walking, and standing
  • Hand/eye coordination to operate computer and related equipment
  • Vision to read legal descriptions and review drawings
  • Some speech and hearing to maintain communications with other employees and citizens
 
Work Environment
  • Works in a clean, comfortable environment
  
Equipment Used
  • Frequently uses standard office equipment including computer, calculator, multi-line telephones, and copy/fax machines
  • This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment
______________________________________________________________________
 
For Veterans Preference: Please show all of your employment history, including military service and attach related documentation (DD214) on the application.
            
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
If you need assistance in completing this application, please feel free to contact our office at:  303-739-7225 or visit us at 15151 E Alameda Pkwy., Suite 3500, Aurora, CO 80012.

Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
 
Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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