Job Description

Overall Job Objective

Summary of Job Duties

Please include a cover letter with your application.

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:  IntegrityRespect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?
  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and wellness programs
  • Internal educational programs to assist with career advancement
  • Access to innovation work spaces
  •  
The Department:
The mission of the Parks, Recreation and Open Space (PROS) Department is to encourage active lifestyles and create healthy environments for people, nature and community.
 
The Business Services Administrator performs complex managerial and administrative duties and supervises administrative staff in support of departmental operations, which may include but are not limited to budgeting, financial management, purchasing, personnel/payroll, cash handling, other administrative functions and special projects. This position reports to the Department Director.

Hours: Position is expected to participate and oversee cash handling at department special events; these events occur most often on holidays and weekends (approximately six events per year).  Position may require more than 40-hour per week schedule to attend Council meetings, workshops, and citizen advisory board meetings as appropriate.
 
**This job posting is scheduled to close on Friday, November 22, 2019 at 3:00 pm; however, is subject to close at any time without prior notice.**
 

PRIMARY DUTIES & RESPONSIBILITIES

  • Prepares, monitors and analyzes the departmental operating and capital budgets; includes 5 fund unique to the department and additional
  • Responsible for preparing year-end reporting to external agencies providing open space and lottery revenues to the city
  • Plans, coordinates, directs and manages administrative support operations and activities
  • Oversees department hiring and payroll processes
  • Conducts in-depth analysis and compiles planning forecasts
  • Develops recommendations for department policies and procedures
  • Develops and oversees revenue processes for budget planning, service fee reviews reconciliation of accounting data
  • Maintains financial reporting systems for the Department
  • Manages, analyzes and completes short and long term planning and projections
  • Oversees and supports revenue gathering systems
  • Schedules, coordinates and completes periodic audits for cash handling and payroll compliance
  • Assists in developing operational priorities, goals and objectives
  • Initiates, researches, develops and implements process improvements
  • Coordinates strategic planning, long-range and operational planning and intergovernmental service agreements
  • Coordinates and completes special projects that may include performance measure development and reporting, process improvement initiatives, and innovation efforts
  • Keeps abreast of current related economic, legislative and other factors
  • Develops and presents recommendations regarding selecting, hiring, training, evaluation and performance management of assigned employees
  • Supervises assigned employees
  • Represents the department at meetings and on committees
  • Performs additional duties as assigned

MINIMUM QUALIFICATIONS

Education:
  • Bachelor's degree in business administration, public administration, business management or a directly related field.

Experience:
  • At least 5 years progressively responsible financial and administrative experience in a medium to large organization. (10 years Preferred)
  • At least 2 years supervisory experience. (5 years Preferred)
  • Prefer experience in a Parks or Recreation organization.

An equivalent combination of education, training and experience that demonstrates required knowledge, skills and abilities may be considered.

Knowledge: Knowledge of the principles and practices of organizational administration; governmental budgeting and accounting; auditing; grant writing and management methods and procedures; project management; and personal computers and related software applications.

Abilities: Ability to establish and maintain effective working relationships with employees and citizens; handle difficult and sensitive situations with tact and diplomacy; communicate effectively both orally and in writing; establish and fulfill goals and objectives; effectively direct the work of assigned personnel; and prepare and administer budgets.

Skills: Strong interpersonal, analytical and supervisory skills. Skill in operating a personal computer and related software to include word processing, data base and spreadsheet applications.

LICENSES, CERTIFICATES, OR EQUIPMENT REQUIRED: This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

WORKING CONDITIONS

Physical Demands: Sedentary physical work requiring ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking and standing; speech communication and hearing to maintain communication with employees and citizens; vision for data analysis and preparation; hand/eye coordination for operation of computer keyboard.

Work Environment: Works in a clean, comfortable environment.

Equipment Used: Personal computer.

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For Veterans preferences:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
            
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.

Application Instructions

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